W12-
- What is the name of the organization are you analyzing?
Eastern Idaho Community Action Partnership (EICAP)
- Would any of the principles of post-modernism be useful in your organization?
I don’t believe so. While implementing an entirely new set of rules would be unrealistic, I can see how any organization, including EICAP, can benefit from being prepared and willing to evolve with society and technology.
- If so, how might they be implemented?
It seems beneficial to stay on top of new developments in products and programs which could increase efficiency and decrease cost. However, with a limited budget based on a grant, the latest gadgets would in most cases not be approved.
- Any changes you would recommend?
We learned this week that post-modernism is about a revolution. This concept goes beyond adaptation. The revolution in this case must happen within employees versus external processes.
W09-
- What is the name of the organization are you analyzing?
Eastern Idaho Community Action Partnership (EICAP)
- What communication barriers do you observe in your organization? Give examples.
There are two policy handbooks for Head Start employees. They are expected to know and follow them exactly. This is a lot of pressure due to the amount of information. The policies are not reviewed often enough for employees to feel comfortable in their knowledge.
- What are their effects?
Employees make errors that they were unaware were wrong. Employees feel scared to make decisions because they are unsure of policy.
- How would you go about fixing them?
I think devoting a portion of weekly center meetings to policy review would be helpful. Some might benefit from hearing them and discussing them versus reading. Additionally, I think regular reminder emails and quarterly handbook meetings are necessary.
- Any structural changes you would suggest?
I believe that even the bottom of the hierarchy employees have a voice. As I have stated in previous weeks, the structure seems to work but it is a matter of if the input given is received and implemented. It seems that as an organization, any changes are slow moving.
W07-
- What is the name of the organization are you analyzing?
Eastern Idaho Community Action Partnership (EICAP)
- Do you see any of the principles you learned this week at work in your organization? Discuss them.
The Team Leadership Harvard Manage Mentor described in detail how to build and lead a successful team. Building a team culture is very important to the success of the individual centers. The culture also varies depending on the Center Manager’s personality, leadership style, and level of experience.
- What is the culture like?
As a whole, the CEO promotes an upbeat and employee-focused culture. Friendships and bonds are encouraged, input is requested, and parties are held. At the particular Head Start facility where I worked, the Center Manager enjoyed bringing us together through games and laughter so as to ease some of the tension of such a large workload.
- What principle characteristics does it have?
Because it is based in Idaho, politically conservative views are prevalent. There is also a high percentage of members of the Church of Jesus Christ of Latter-day Saints, so the morals and code of conduct taught here filter in to an overall accepted way of behaving, dressing, and speaking. EICAP’s promise states that their organization as a non-profit “changes people’s lives, embodies the spirit of hope, improves communities, and makes America a better place to live.” It goes on to say, “We care about the entire community, and we are dedicated to helping people help themselves and each other.” I believe this passion is evident when interacting with most of the employees here.
- What are the values of the organization?
- Empowerment: EICAP believes in empowering participants with the skills, means, and opportunities to achieve maximum independence and self-sufficiency. We will design services and processes that empower people to take responsibility for their lives.
- Respect: EICAP believes in valuing the dignity of all human beings and seeks to treat all with kindness and respect.
- Collaboration: EICAP believes that by working together with the community we can best accomplish the mission, vision, and goals of the organization.
- Continuous Learning: EICAP believes in continuous personal and professional growth of Board, staff, and volunteers. A well-trained organization is essential to our ability to serve the communities of Eastern Idaho.
- Accountability: EICAP believes in being accountable to the community and funding sources by providing our services efficiently and effectively.
- Integrity: EICAP believes that integrity is essential to our organization. EICAP associates with those who are honest and demonstrate high moral character.
- Innovation: EICAP believes that innovation and creativity are required to respond to continually evolving community needs. We seek opportunities to address emerging challenges.
- How are they communicated?
It is the responsibility of the leadership to convey the values to the employees, and it is the employee’s responsibility to carry them out in direct contact with the community members they serve.
- Do leaders and employees have the same values?
I think the leaders may feel that they have the same values, but it isn’t the same when they don’t have direct contact with the families. Their focus is numbers, meetings standards, maintaining grants, paperwork, networking, and managing overall function. I know they want their employees to display kind and helpful characteristics, but it is hard to say if they have had the experience of working with individuals and really internalizing what difference can be made on the smallest levels.
- Does the culture work for or against the organization?
The culture definitely works in the organization’s favor. When you run a human rights-oriented organization, employees must be compassionate, engaged, non-judgmental, understanding, and patient. My experience as an employee and a Head Start parent has confirmed that those they employee are caring individuals who take pride in their contributions to strengthen Idaho Falls.
- Any changes you would suggest?
As mentioned in a previous week, I think upper level management needs to come into the centers and experience firsthand the ins and outs of the organization. I believe this could help them have a bigger view as they plan and make changes.
W06-
- What is the name of the organization are you analyzing?
Eastern Idaho Community Action Partnership (EICAP)
- Do you see any of the principles you learned this week at work in your organization? Discuss them.
I believe EICAP is willing to sacrifice efficiency for cross-training. There seems to be a perpetual need for backup, and the shortage of grant money means everyone often puts in more than their share. Being familiar with multiple job descriptions is absolutely crucial for survival for this non-profit.
- To what extent is your organization holographic?
I would say EICAP, especially in the Head Start organizations, is quite holographic. For example, the Center Manager can fully function as a Family Advocate and vice versa. A teacher can perform the functions in another classroom regarding paperwork and protocol. The center aides can stand in as a teacher when required. I believe one reason why Head Start is holographic is the regularly hiring internally. Employees grow and become experienced in multiple positions.
- Do they foster creativity and double-loop learning? How?
EICAP asks for yearly employee surveys to be completed. Forum-style meetings are held to encourage input and questions. Outside help has been recruited to analyze survey findings and give concrete suggestions for positive change.
- Any changes you would suggest?
So many of the daily paperwork is overkill, however, this is not a local organization issue. Most of the changes I would suggest for increases in efficiency, happier employees, and more fulfilled clients would need to happen on the national level.
W05-
- What is the name of the organization are you analyzing?
Eastern Idaho Community Action Partnership
- Do you see any of the principles you learned this week at work in your organization? Discuss them.
Whereas I view the organization as a whole as a more open system, the individual parts are more closed. EICAP encompasses many unique areas which do not have much overlap. For instance, the aging department and the Head Start program would not have many reasons to be in contact. However, in another scenario, the aging department and the weatherization department might have more reason to work together in order to assist our senior citizens with home repair issues. It seems dependent on the branch of EICAP, but either way I do believe the idea of coming together as one is important to the CEO because as a former employee we would have all-staff meetings approximately twice a year.
- Is your organization more open or closed?
As a non-profit organization serving the local community, they are in constant communication with those who wish to donate to the cause, families they assist, government officials, and other non-profits. EICAP is absolutely more of an open system organization.
- Is diversity cultivated?
From previous posts, it is clear I am candid about where I believe EICAP has weaknesses. However, their acceptance and even promotion of diversity should be commended.
- What advantages or disadvantage to you observe in your organization as the result of those principles?
The population of community members that EICAP serves is also diverse, so I believe having an employee base of all races and cultures is helpful in connecting with families. I have personally witnessed the importance of employees being bilingual in order to help student’s parents feel more comfortable and get the right information from the Head Start program.
- What changes would you suggest?
I think the department that could benefit the most from open system changes is Head Start. They have many locations which run entirely independently. If it were possible to receive more training and cooperation between centers, some of the newer and less experienced teachers would have significantly more support and understanding of their role.
W04-
- What is the name of the organization are you analyzing?
- Eastern Idaho Community Action Partnership
- Do you see any Humanistic principles at work in your organization? Discuss them.
- The central function of this non-profit is to serve families in need within the community. It would seem to make sense that if employees are being charged with making positive connections with those they serve, the employees need to feel valued and motivated in their role. As a former employee, I felt capable and was given a large responsibility to meet paperwork deadlines, meet with parents, and mentor young children. I do feel the workload was very high, especially for the rate of pay. Trainings were sporadic, overtime was often required, the center was perpetually understaffed, and I believe many of the teachers were stretched thin. That being said, these issues certainly were not due to the direct supervisor. It seems to be an organization-wide dilemma. Non-profits can not generate wages in the same way as a traditional company, however, the health insurance benefits were superior. Efforts were made to boost morale through “kudo cards” (anonymous notes given to colleagues for a job well done) and organization-wide meetings and picnics. The responsibilities given to an individual center are such that there was not time for team-building. Everyone is always behind and picking up the slack because of a shortage of teachers. I believe the humanistic approach is wanted and recognized, but employee retention is severely low and it creates a constant crisis for the employees that remain.
- Are those principles correctly applied? What advantages or disadvantage to you observe in your organization as the result of those principles?
- I do not believe the humanistic approach is being applied correctly here. There is an advantage in that I think it is something they want to work on. I see opportunities for employees to give their input, and I see a team of management who are genuinely interested in refining process to make both the organization itself and the employees work better and more effectively. I wonder how seriously they take the suggestions that are offered and it seems like oftentimes they mean well without any significant change. For example, the centers asked for a more regular appearance of the CEO. They wanted him to visit and experience the atmosphere and the day-to-day firsthand. This was brought up in a large auditorium meeting last fall. I worked at the Early Head Start Center until March and never saw the CEO come by, although he promised to check in monthly. I know that at the center level, the humanistic approach is highly encouraged. I felt a comfortable and family-like rapport with my coworkers and boss. This made the long hours and deadlines more bearable, because we were in it together.
- What changes would you suggest?
- I think the key is to start small. It is impossible to overhaul a variety of processes immediately and all at once. Starting from the ground level, I think a pay raise is urgent. I understand the shortage of funds, but I have watched good, experienced teachers leave time and time again because they can work for the school district for over three times as much pay. If they want to keep the best, they need to compensate. This will also assist in keeping the number of teacher slots filled, so that the current employees are not forced to take on more than their responsibility. If they keep enough teachers, they may be able to work out more room for team-building and other important aspects of working together like time off and parties. The Early Head Start center has been at risk of closing for some time. Everyone is well aware of this. Hours of operation have been shortened and I see many other last-ditch efforts coming. It would be a shame to close down the 0-3 program, so something needs to be done.
W03-
- Do you see any classical principles at work in your organization?
- There are many. A government-funded non-profit means there are very particular procedures which must be followed. The handbooks provided to employees outline detailed rules and regulations. There is absolutely a hierarchy with specific job descriptions, however, I see a lack of education and training for employees who do not always understand the full scope of their responsibilities. The documents, division of labor, and attempts at formal communication are all in place, but it is another hurdle to determine how best to utilize the practices outlined.
- Discuss them. Are those principles correctly applied?
- In some ways, yes. It is practical and safe from a liability standpoint to have a paper trail of work that is done, knowledge of who to report to, and access to documents which can further clarify job descriptions. I have witnessed from my own employment here that the bottom of the chain picks up too much slack and also lacks full understanding of their role. Training and hands on experience while leaving room for error could help the classical theory approach be more successful here.
- What advantages or disadvantage to you observe in your organization as the result of those principles?
- This organization can not be fully sustained or successful in an impersonal environment. This is a community-driven organization that focuses on fulfilling the needs of Idaho Falls and the surrounding areas. If the board is unable to personalize this goal, EICAP will not be as successful as it could be.
- What changes would you suggest?
- If it were possible to make changes, it would better suit the organization’s goals to shift their focus from excessive paperwork and “red tape” checklist items to more attention on the families they serve. While this is the aim of EICAP, being federally funded causes roadblocks.
W02-
- What organization have you decided to write your final paper about?
I have chosen the local non-profit, Eastern Idaho Community Action Partnership (EICAP).
- How will you gather your data?
I have multiple resources that I will utilize. I am a former employee (experience), a current parent of two young children who attend their Head Start program (first-hand observation), and I have close friends and former colleagues who still work for the organization (informants).